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Disclaimer

LEGAL NOTICE, including Terms and Conditions of Use

General information

This website was created by MedTech Europe, with registered offices at Rue Joseph II 40, 1000 Brussels and is managed by the independent MedTech Europe Compliance Officer under the supervision of the independent MedTech Europe Compliance Panel.

This website and the information it contains may be provided that the terms and conditions of use hereafter are fully complied with. By using this website you (hereafter referred to as the “User”) are deemed to have accepted these terms and conditions, which are subject to change. It is therefore recommended that the User consult this website regularly for such changes.

Purpose

The purpose of this website is to serve as a reference for MedTech Europe and Mecomed members in certain matters of ethics and healthcare compliance. MedTech Europe, Mecomed and their members are committed to ensuring that their relationships with Healthcare Professionals adhere to the highest ethical and professional standards.

This website provides MedTech Europe and Mecomed members, as defined in the MedTech Europe statutes and other interested parties with the important information regarding the financial support of pre-identified independent third-party organised conferences.

MedTech Europe Members are encouraged to consult the Conference Database on www.ethicalmedtech.eu prior to making decisions regarding either the sponsorship of third-party independently organised conferences or of Healthcare Professionals to attend such conferences.

The recommendations and decisions of the MedTech Europe Compliance Officer with regard to conferences will be made based on the rules and processes described on the EthicalMedTech website.

These recommendations and decisions, which will be posted on the website, are without prejudice to the following:

  • The posted recommendations and decisions are valid as from the date of posting.
  • The recommendations and decisions are based on documents and information provided by the User or other authorised parties via the “Submission Form”. The MedTech Europe Compliance Officer does not independently verify the accuracy of such documents or information nor does the Compliance Officer determine whether the information and documents submitted are up-to-date.
  • The recommendations and decisions do not take into account national and local laws, regulations or professional and company codes which may impose more stringent or additional requirements.
  • The recommendations and decisions do not take into consideration the quality or content of the scientific programme or the quality of the faculty or speakers.
  • Negative recommendations and decisions will include a statement setting out the reasons why a particular conference does not comply with the MedTech Europe Code of Ethical Business Practice. Conference organisers identified in a submission will be notified ten days prior to the issuance of a negative recommendation or decision in order to permit them to correct deficiencies prior to the issuance of a final recommendation or decision.

Audience

The EthicalMedTech website is publicly accessible and all information and tools offered on the website are available free of charge.

Users may not:

  • wrongfully or unlawfully use the information on the website;
  • use the website in any way that may damage or alter its contents, disrupt its availability or affect its efficiency in any way;
  • use the website for transmitting or posting computer viruses, unlawful or wrongfully obtained material, or material that is in any way inappropriate, including but not limited to libellous, obscene or intimidating material;
  • use the website in any way that violates the rights of a natural person, a legal person or an association, including but not limited to violations of privacy rights and/or intellectual property rights.

Links

Through the EthicalMedTech website the User may be referred to other websites which are not under the control of MedTech Europe. Links to other websites are provided solely as a convenience. Therefore, those links imply neither responsibility for, nor approval of, the information contained in these websites by MedTech Europe.

Passwords

For submitting conferences, the User needs a password to access certain sections of the EthicalMedTech website. In such cases it is strictly forbidden to access these sections without a password. If the User receives such a password, it shall be kept secret and confidential. Every use made of our services after valid identification with your password will be deemed to have been made by you. Medtech Europe has the right to cancel a User’s password at any time.

Liability

Information on this website is provided in good faith. MedTech Europe has made all reasonable efforts to include accurate and up-to-date information, but cannot guarantee completeness or accuracy of the information at any time. Neither the Compliance Officer nor the Compliance Panel accepts any responsibility or liability whatsoever with regard to the information on the EthicalMedTech website.

Users recognise that the use of the EthicalMedTech website is under their sole responsibility. Every effort is made to keep the website up and running smoothly. However, MedTech Europe takes no responsibility for and will not be liable for the website being temporarily unavailable due to maintenance, technical issues beyond our control or for any other reason. MedTech Europe accepts no responsibility with regard to problems incurred as a result of using the EthicalMedTech website or any linked external site. MedTech Europe will not assume any responsibility and shall not be liable for any damages to, or viruses that may infect, Users’ computer equipment or other property on account of a User’s access to, or use of information on, the EthicalMedTech website

MedTech Europe, the Compliance Officer and the members of the MedTech Europe Compliance Panel shall not have any liability to any person with respect to:

  • Due to claims made or actions taken as a result of that person acting or refraining from acting based on the conclusions, recommendations or decisions of the Compliance Officer or the MedTech Europe Compliance Panel; or Recommendations or decisions based on obsolete or incomplete documents or information furnished to the MedTech Europe Compliance Officer.
  • This disclaimer is not intended to limit MedTech Europe’s liability in contravention of any requirements laid down in applicable national law nor does it exclude liability for matters which may not be excluded under law.

Intellectual property

The totality of the content of the EthicalMedTech website is protected by legislation regarding copyright. Information on the EthicalMedTech website is made available on condition that no part of the materials (including photographs) may be reproduced or abstracted without the agreement of MedTech Europe. Following such agreement, materials must indicate the source and the date of latest update indicated on the relevant page. Photographs should show the copyright as indicated on the website pages.

Privacy and cookies policy

Thank you for visiting www.ethicalmedtech.eu (the “Website”). The Website is owned by MedTech Europe AISBL, with registered office at 1000 Brussels, rue Joseph II, 40, bte 3 (“we” “our” or “us”). For the purposes of European data protection laws we shall act as “controller” and are responsible when processing your personal data.

This Privacy Policy explains the types of personal data we collect and how we process and protect that data in connection with the services we offer via the Website and via the CVS / e4ethics 2.0 platform at cvs.solutions.iqvia.com (the “Platform”), where events are submitted for assessment. IQVIA hosts and operates the Platform on our behalf.

  1. Personal data we collect. We collect and process the following personal data about you:

    • when you visit the Website or the Platform: the technical data that your browser sends with every request, namely your IP address, the address of the page or file requested, the date and time of the request, and information about your browser and device;
    • when you create an account on the Platform: your first and last name, email address, phone number and login details, and the name, acronym, type, address and website of your organisation;
    • when you submit an event on the Platform: the information and documents about the event, including the names and contact details of the organiser’s contact persons and the names of the speakers and faculty members in the programme. Where this information concerns other persons, we receive their personal data from the person who submits the event;
    • when you follow an event on the Platform: your email address;
    • when you register for one of our webinars, through Microsoft Forms or Microsoft Teams: the personal data you enter, such as your name and email address;
    • when you contact us by email or phone: the personal data you give us, such as your name, email address, phone number, place of employment and the content of your message.

  2. Use of your personal data. We use personal data held about you where in our legitimate interests for the following purposes:

    • to deliver the Website and the Platform to you, keep them available and protect them against misuse and attacks;
    • to manage your Platform account, to assess the events submitted to the Conference Vetting System and e4ethics, and to communicate with you about your submissions and their assessment, including any appeal;
    • to organise our webinars and send you the related information;
    • to answer your questions and requests.

    When you follow an event on the Platform, we use your email address to send you updates about the assessment of that event, on the basis of your consent. You can withdraw your consent at any time by e-mailing data.protection@medtecheurope.org. This will not affect the lawfulness of any processing carried out by us before the withdrawal of consent.

    Please note that you have a right to object to the processing of your personal data where that processing is carried out for our legitimate interest.

    We may also process your personal data where necessary to comply with our legal and regulatory obligations.

    We do not use your personal data for analytics, profiling or advertising.

  3. Sharing your personal data. We may disclose your personal data to the following parties for the following purposes:

    • third party service providers who host the Website and the Platform and help us provide our services, acting on our behalf: Cloudflare, which hosts the Website and protects it against attacks; IQVIA, which hosts and operates the Platform; and Microsoft, which provides our email services and the tools used for webinar registrations;
    • local tax authorities and any governmental or administrative body where MedTech determines that it is necessary or desirable in order to comply with applicable laws, court orders, or government regulations.

  4. International transfers of your personal data. The Platform is hosted in the European Economic Area (“EEA”). Our service providers may nevertheless process your personal data outside the EEA, in particular in the United States, which may not have the same data protection laws as your jurisdiction. Transfers to Cloudflare and Microsoft in the United States rely on the EU–US Data Privacy Framework, under which both are certified, or otherwise on the standard contractual clauses approved by the European Commission. Any other transfer outside the EEA is covered by appropriate safeguards as required by European data protection laws. You have the right to obtain further information in relation to these safeguards by contacting us as provided below.

  5. Duration of storage of your personal data. Technical data processed when you visit the Website or the Platform is kept only for as long as needed to deliver and protect them. We will retain your other personal data for as long as your Platform account is active or as needed to provide you with the services requested or to answer queries or resolve issues with us. After this period, your personal data shall be deleted from our databases subject to any legal, contractual or similar obligations to retain the personal data.

  6. Your rights. You have the right to (i) access your personal data; (ii) require the correction of your personal data if and to the extent you can demonstrate such data is inaccurate; (iii) request in certain circumstances, the deletion of your personal data; (iv) object to the processing of your personal data (including for direct marketing) and/or request its restriction; and (v) request a copy of your personal data to be provided to you, or a third party, in a structured, commonly used and machine-readable format. Any request to exercise such rights must be addressed as provided below. You also have the right to file a complaint regarding the use of your personal data by us with the relevant supervisory authority; in Belgium, this is the Data Protection Authority (www.dataprotectionauthority.be).

    Where requests are manifestly unfounded or excessive, for example because of their repetitive character, we may either (i) charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested or (ii) refuse to act on the request.

  7. Other websites. Other websites that the Website links to have their own privacy policies.

COOKIES POLICY

The Website does not use cookies. Its pages also do not use other technologies that store or read information on your device to track or recognise you, such as local storage, tracking pixels or fingerprinting, and the Website does not use analytics tools. You therefore do not need to accept or refuse cookies to use the Website.

Your browser may keep technical settings that the Website sends for security and reliability: an instruction to always connect to the Website over a secure (HTTPS) connection, and an instruction from our hosting provider to report connection errors to it. These settings do not identify you.

The Platform uses only cookies that are strictly necessary for it to work: a session cookie and a security token that protects its forms against misuse, which both expire after two hours, and, if you tick “Remember me” when signing in, a cookie that keeps you signed in. These cookies do not require your consent.

Other websites and services that the Website links to may use cookies; their own cookie policies apply.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org. Alternatively, you can search the internet for other independent information on cookies.

Contact us. If you have any questions about this Policy or our related practices or if you wish to exercise the above rights, please contact us by e-mail at data.protection@medtecheurope.org or by phone at +32 (0)2 300 96 43.

Changes to this Policy. We retain the right to update or change any part of this Policy at any time. If we make material changes to this Policy, we will notify you by means of a prominent notice on this Website prior to the change becoming effective.

Copyright

The logo was designed by Morris & Chapman Belgium for MedTech Europe.

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