Conference Vetting System

EVENT SUBMISSION

REGULAR SUBMISSION PROCESS

Regular Submissions must be made no later than 75 days prior to the event starting date, via the online Ethical MedTech submission form.

The minimum information and details to provide must document the geographic location and the conference facility venue.

In such case, the Compliance Officers will render a provisional assessment limited to the two criteria that can be assessed at that point. The provisional decision will be posted on the www.ethicalmedtech.eu website, with a notice that the conference will remain under a provisional status until 35 days prior to the conference starting date.

The event submitter is responsible for providing proactively via the platform all the detailed information pertaining to the scientific programme, the registration fees details for participants (not the sponsorship packages), the hospitality and social programme included in the fees for participants.

Be aware of the deadlines !

  • If complete information is not provided by the submitter or orgnaiser to the Compliance Officers at least 35 days prior to the event starting date, the conference will not be assessed. A non-assessment notice will be posted on the Ethical MedTech website.
  • If the Compliance Officers receive an event submission less than 75 days before the event starting date, the conference will not be assessed.

REGULAR SUBMISSION ASSESSMENT

The Compliance Officers will endeavour to render a provisional assessment decision within 30 days of receipt of the online submission form, provided the submission is timely and complete. This time window is indicative and may vary depending on the number of event submissions, and the nature of the submission itself.

  • In case of a preliminary negative assessment, the Compliance Officer will notify the relevant stakeholders via a correction notice underlining the inappropriate aspects. Submitters/organisers have 10 calendar days to take corrective measures before the final decision is published.

Appeals to the Compliance Panel cannot be filed during the correction notice period, but only after a final decision was rendered by the Compliance Officers.

WHAT TO DO IN CASE OF A LATE SUBMISSION?

Late submissions made outside the 75-day timeframe will not be automatically handled. Before contacting the Compliance Officers, please read the official guidance for all event submissions.

Requests for late submission will only be accepted in very exceptional circumstances ! 

Any decision taken independently by the Compliance Panel Chair is final, which means it may not be overturned.

A waiver for late submission may be requested equally by MedTech Europe or EFPIA member companies or Event Organisers. The request must be well documented and addressed by email to the Compliance Officers

For the case an expedited assessment is granted, it is important to note that a waiver entails conditions: submitters forfeit their right to appeal the final decision for any event submission that was granted a waiver.